Executive Assistant

Phantom Screens / April 9, 2021

Blog /

We’re looking for an organized, dependable Executive Assistant to provide support to the Office of the CEO. You’ll be responsible for providing personalized administrative support in a professional and timely manner. The candidate must be flexible to meet the demands of our growing organization. Our ideal candidate will have an approachable disposition, impeccable organizational skills, and prior experience in an assistant role.

Duties and Responsibilities

  • Arrange meetings and appointments and provide reminders as needed
  • Maintain a master corporate calendar including Office of the CEO meetings, conferences and employee functions
  • Plan, organize and execute staff events
  • Produce professional-quality reports, presentations and employee communications
  • Administer our corporate charity initiatives
  • Take accurate meeting minutes and distribute
  • Create and submit expense reports
  • Manage incoming and outgoing correspondence
  • Arrange executive travel, hotel and dining arrangements as needed

Requirements and Qualifications

  • Exemplary planning and time management skills
  • Ability to multitask and prioritize daily workload
  • High level verbal and written communications skills – proficiency in English
  • Ability to stay calm and on-task in high-stress situations
  • Detail oriented and highly organized
  • Full knowledge of office management systems and procedures
  • Current in today’s office technology, and computer software including MS Office
  • Discretion with personal and confidential information
  • Minimum one-year post-secondary education
  • Previous administrative assistant or secretarial experience is required (2 years minimum)

Take a look at the position description and submit your resume to [email protected]. We’re really looking forward to chatting with you!